Registrar

Summary of Position

Duties and Responsibilities: 

• *Serve as the Registrar for the William S. Richardson School of Law.
• *Responsible for the management, planning, direction, operation and evaluation of the Registrar's Office. Hire, train, supervise, review & evaluate the work performance of the staff.
• *Continually evaluate functionality of applicant and student data base and supervise the maintenance of computer and other records of all students in the Law School degree programs.
• *Establish internal procedures to ensure compliance with Law School, UH system, State, Federal, and other pertinent policies, rules, and regulations.
• *Serve as the repository for and custodian of all law student records. Oversee the creation, collection, maintenance, storage, and disclosure of student and institutional records.
• *As the custodian of student education records, design, initiate, test & revise as necessary procedures which provide for the accurate recordkeeping & reporting functions in the student information system.
• * Serve as a resource to evaluate, analyze, and formulate a response to requests for the release of non-directory student information.
• *Serve as the primary liaison between the Law School and the Manoa Scheduling Office to prepare course offerings each semester. Work with the Associate Deans and faculty to ensure effective registration processes.
• *Manage and implement the receipt, processing, and audit of all grade reports and transmission of all final grades each semester to the University's Ellucian Banner system, including the calculation of student grade point averages and class rankings each semester.
• *Review and evaluate student records and GPAs at the end of each semester for academic action regarding the Law School's Academic Regulations.
• *Serve as a resource to students, faculty, staff, and the public by providing accurate and thorough information related to student records, registration, and general school information.
• *Assist the Associate Dean for Student Services in managing and administering exam accommodations per the recommendations of the UH Kokua Office in compliance with the ADA for all exam procedures and processing.
• *Work closely with instructional administration in the production of the Schedule of Classes and UH Manoa Catalog.  Review, recommend, and update the academic regulations and registration information.
• *Serve as the school Banner Security Administrator and determines the Banner access required for faculty/staff to perform job duties according to position descriptions.
• *Attend professional development conferences, workshops, meetings related to student records, registration, and academic policies.
• *Work evenings, weekends, and holidays during peak registration and exam periods or when otherwise necessary.
• *Establish & implement procedures for release of student info to conform to federal government's FERPA, Health Insurance Portability and Accountability Act, Hawaii's Admin Rules Protection of Ed Rights and Privacy of Students, and policies and procedures of the Law School and University.
• Serve as a resource to evaluate, analyze, and formulate a response to requests for the release of non-directory student information.
• *Improve seamless, efficient processes by utilizing technology (electronic files, forms, and workflow) with respect to registration, exam, enrollment verification, graduation audit, and bar certification processes.
• *Assist the Associate Deans in evaluating students’ academic progress and executing academic actions such as leaves of absences, withdrawals, probation, suspension, and dismissal.
• *Conduct graduation audits, determine honors, and engage in other activities pertinent to the graduation of students (including preparation of Bar certifications, preparation of lists certifying graduation for UH, the Bar, etc.) allowing them to sit for the Bar. Certifications include the certification of character and fitness to take the Bar exam, a qualifying exam to be licensed to practice law.
• *Assist the Associate Deans in conducting program assessment and reporting relating to program evaluation, student success, and bar exam passage necessary to maintain law school accreditation with the American Bar Association.
• * Implement programming for law students on subjects such as graduation requirements, exam taking software and exam procedures, and dual degree programs.
• *Communicate clear, effective, and professional messages in person, in print, e-mail and on the Registrar's webpages.
• Other duties as assigned.